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Agenda

For the 2009 budget we need to plan out:

        ❑        income
        ❑        expenses

All of our income is membership dues.

We should expect some attrition with some existing members not re-joining.

We should also plan new members … which we have a large potential for if we get more marketing going and start to formalize our sign up process.

We need to have our current bank balance and look at the end of year statement.

We have very few expenses but should allocate some for:

• participation in contests
• officer education
• any build up of a TM library that we want to do

If you have any other items please bring them forward at our Aug-2009 meeting.

So we need a very simple budget and track to it on a bi-monthly basis to see if we are on track.

Next Steps

All exec to give list of items and costs for their recommended needs

        ❑        receipt book
        ❑        CC manuals
        ❑        CL manuals
        ❑        videos
        ❑        welcome packages
        ❑        promotional material
        ❑        Christmas lunch
        ❑        bowling evening
        ❑        prizes for speech completion / progress
        ❑        TM pins
        ❑        box on wheels
        ❑        business cards for TM
        

mail to Asha by 20-Aug-2009

Backup

By 26-Aug-2009 bring 5 to 10 backups for

        ❑ Word and Joke - Daniel
        ❑ Table Topics - Angie
        ❑        Speech Alternative - Sean to bring 2; mike to bring 3, Jeff to bring 2, Angie to bring something.
        

Introductions

        ✓        Send reminder on introductions for box - Mike 14-Aug-2009
        

Script for Induction of New Members

[Distribute copies of the pledges in advance to the new and current members.]

Inducting Officer: “Fellow Toastmasters, I’m pleased to have the occasion today to induct [number] new members into Operations Orators Toastmasters Club. Individuals come to Toastmasters to improve their communication and leadership skills. We have the opportunity to help them achieve their goals. I ask our new members to come forward and join me at the lectern. Please withhold your applause until the ceremony is completed.”

[Inducting Officer calls each new member forward by name.]

“The mentors for these new members are: [names of mentors] . Please come forward and stand next to your mentees.”

Inducting Officer [to new members]: “ [Address new members by name] , our collective obligation in the Toastmasters Club is to grow and improve ourselves and to share our knowledge and experience with fellow members. We ask you, our new members, to dedicate yourselves to personal growth, to share this great gift with your fellow members, and to help keep this Toastmasters Club strong and dynamic. Please face your fellow members and affirm your membership pledge.”

[Remind new members to read from the script provided.]

New Members’ Pledge: “I, [name]_, in the presence of my fellow members of the Operations Orators Toastmasters Club, make this firm obligation to attend meetings regularly and prepare fully for each assignment, to apply myself to the program outlined in the Toastmasters manuals, to participate actively in club activities, to evaluate others in a positive, constructive manner, to build open, friendly relationships with my fellow members, and to bring other new members into the Club so that they can also gain the benefits of Toastmasters.”

Inducting Officer: “Would all Club members please stand and repeat our Club’s pledge to its new members?

[Remind current members to read from the script provided.]

“We, the members of the Operations Orators Toastmasters Club, pledge to support you in your quest for self-development, to provide you with positive, helpful evaluations, to maintain a friendly, supportive atmosphere, to give you opportunities to help others, and to make your Toastmasters membership a rewarding and fulfilling experience.”

[Inducting officer asks mentors to place a membership pin on each new member and hands each new member a Toastmasters membership certificate. Inducting officer leads applause, then asks new members to return to their seats.]

Officer Installation Script         
(updated 20-Jul-2009)

Would the outgoing officers please stand? At this time you are discharged from all of your duties and responsibilities. Thank you for your excellent service to this club.

I am here to install the new officers of Operations Orators #9344, to briefly state their key responsibilities, and to remind them of the challenges that lie ahead. Their collective challenge is to make this Club one of the best in Area 35. This will involve helping the members achieve their goals as well as leading Operations Orators #9344 to President’s Distinguished Club status this coming year.

Will the new Officer team please come forward and form a line beginning with the Sergeant-at-Arms and ending with the President!

Each Officer is obligated to

1. attend Club Executive Committee meetings,
2. attend District sponsored Club Officer Training,
3. and prepare a successor for his or her respective office.

I will now briefly describe the challenges and key responsibilities for each Officer beginning with the Sergeant at Arms.

[ Each officer in turn holds the gavel as the responsibilities are described. ]

Sergeant at Arms

[ name of Sergeant at Arms ], you arrange the meeting location, maintain club equipment in working order, and ensure that adequate supplies are available. You set up the room before the meeting begins, make sure all relevant educational and PR materials are displayed, attend to special equipment needs, greet guests, and help the President make sure the meeting begins on time.

[ name of Sergeant at Arms ] will you perform these duties to the best of your ability?

(Acknowledge response, …)

Please pass the gavel to your new Treasurer.

Treasurer

[ name of Treasurer ] as Treasurer, you keep financial records and prepare the club budget. You announce when it’s time for members to pay dues, explain the dues structure to members, collect dues, and work with the Secretary to ensure that the Club submits dues on time to Toastmasters International World Headquarters.

[ name of Treasurer ] will you perform these duties to the best of your ability?

(Acknowledge response, …)

Please pass the gavel to your new Secretary.

Secretary

[ name of Secretary] as Secretary, you maintain an accurate membership roster. You work with the Treasurer to ensure that new member application and dues get to Toastmasters International World Headquarters as soon as possible. You also submit the new club officer list to Toastmasters International on time. You work with the Treasurer to submit your club’s semiannual report and dues to Toastmasters International on time.

[ name of Secretary ] will you perform these duties to the best of your ability?

(Acknowledge response, …)

Please pass the gavel to your new Vice President of Public Relations.

VP Public Relations

[ name of VP PR ] your role is to attract visitors to the Club through free publicity. You use a variety of means to promote the club in the community. You enlist your fellow club members in PR activities, providing them with promotional materials and ideas for inviting guests. You regularly recognize member achievements with methods such as announcements, newsletters, and emails.
[ name of VP PR ] will you perform these duties to the best of your ability?

(Acknowledge response, …)

Please pass the gavel to your new Vice President of Membership.

Vice President Membership

[ name of VP Membership ] you lead the Club’s membership building efforts, to achieve the membership goal of 8 new members. While the VP of PR motivates people to visit your Club, you motivate the current members to invite guests, and to make guests feel welcome. You promptly give new member applications and dues to the Secretary and Treasurer. You personally greet guests and provide them with information, including a membership application. You make sure each guest hears about the benefits of Toastmasters and gets a personal invitation to become a member.

[ name of VP Membership ] will you perform these duties to the best of your ability?

(Acknowledge response, …)

Please pass the gavel to your new Vice President of Education.

Vice President Education

[ name of VP Education ] you gain commitments from members to set educational goals for themselves. You plan meetings that will assist members in meeting their goals. You work with club members to keep meetings fun and well-run. You represent your Club at District Council meetings. As the second-highest ranking officer, you preside over the meeting when the president is absent. You work with your members to ensure that they submit their applications for educational awards promptly. You provide for educational topics at club meetings such as those from the Successful Club Series and Leadership Excellence Series. You represent our club and are a voting delegate at District business meetings.

[ name of VP Education ] will you perform these duties to the best of your ability?

(Acknowledge response, …)

Please pass the gavel to your new President.

President

[ name of President ] having been elected the President of Operations Orators #9344 you are the chief executive officer. You preside at all club meetings and all meetings of the club executive committee. It is your challenge to see that this club adds new members and meets the needs of its current members to achieve their communication and leadership goals. Your focus is to establish a club climate that is supportive, stimulating, and rewarding to its members. Among the resources available to you are your fellow Club members, your Officer Team, your Club Officer’s handbook, your Area Governor, Tom Pickering, your Division Governor, District Governor Michelle Rich, the District website: http://www.toastmasters60.org/, and your District 60 Officers.

You hold the gavel as a symbol of the power and authority that your club has given you during your term of office. I am confident that you will use it wisely and with restraint.

[ name of President ] as a member of Operations Orators #9344 as well as its leader, will you work with your Executive team and club members to make Operations Orators #9344 a President’s Distinguished club this year.

(Acknowledge response, …)

Operations Orators members please stand. Your Officer team has just pledged to serve this club to the best of its ability. To be the best Toastmasters Club possible and to meet the needs of all its members, your Club will need active participation from each member. Do you as members pledge to work together with your Officer team to make Operations Orators #9344 the finest Toastmasters club it can possibly be?

(Acknowledge response, …)

By the authority vested in me on behalf of your area governor, it is my sincere pleasure to declare these Toastmasters Officers installed in their respective Club Offices.

Please join me in extending a warm welcome to the Operations Orators #9344 Club Executive Team for this Toastmasters year.

From http://sixminutes.dlugan.com/2009/03/09/book-review-advanced-presentations-design-andrew-abela/

1. Audience — Who is your (most important) audience?
2. Objectives — What is your objective for this presentation?
3. Problem / Solution — What business problem are you helping to provide a solution for?
4. Evidence — What evidence are you offering to support your solution?
5. Anecdotes — Which anecdotes illustrate your message?
6. Sequencing — In what sequence will you present your evidence?
7. Charts — Which charts will best convey your data?
8. Layouts — What layout will you use for each slide?
9. Stakeholders — Have you addressed the concerns of each stakeholder?
10. Measurement — How will you measure the success of your presentation?

Other review comments:

* When presenting data, pay particular particular attention to what is new or different.
* Drive action. Or in Abela’s words: “What does it allow them to start doing, stop doing, or continue doing that would be difficult or impossible without this information.” (p47)
* Respecting the challenges faced by users. Understand what problems and levers the audience has available to them.
* Consider your audience “type”. How does the audience best absorb information?
* Consider the presentation environment. In what context will the audience be engaging with the information?
* Use different types of data (e.g. statistical, anecdotal). Sometimes specific data points can help focus attention better than an aggregate metric.
* Identify problems, then give people the tools to address the problem. This parallels Abela’s storytelling technique of creating and resolving tension.
* Users before technology. Usability before features. Abela notes: “Presentation and advice and tools have been developed for the benefit of the presenter, not the audience.” (p5)

Chris and I talked about doing some work in this area and it looks like a long term viable role

http://www.amazon.com/dp/1845283139/?tag=6mwrt-20

And this advice is great

http://tinyurl.com/mr4qke

Maybe sometime for interested Toastmasters, life coaches, and a wedding DJ to partnership in.

Here’s a thought:

• Website to collect information
• Fee based review of wedding speeches
• Three or more Toastmasters to review
• Additional billing for writing speeches
• All internet based - but could include videos of the speakers to review. YouTube would work if they could manage that.
• Collection is also all internet based.
• Partners could manage communication and scheduling from an internet site.

Let’s talk about it.

Copied from the Internet

1. The Best Lesson I Never Learned
2. Lessons My Children Taught Me
3. When The Student Is Ready, The Teacher Will Appear
4. Unforgetable Mentors
5. The Chatterbox Within Or Ceaseless Internal Monologues
6. My Favorite Kind Of Quiet
7. Feel The Fear And Do It Anyway
8. Letting Go Or The Language Of Letting Go
9. Why Me, Why This, Why Now
10. Unconditional Living
11. Miracles Or Making Miracles Or Miracles Never Cease
12. Wisdom Of The Ages
13. Real Magic
14. The Magic Of Believing
15. You’ll See It When You Believe It
16. You Can If You Think You Can
17. Abundance Or Abundant Thinking Or Abundant Living
18. First Things First
19. Dancing With Life
20. Prescriptions For Living
21. Living A Logical Life Or The Logistics Of Living
22. You Can Never Get Enough Of What You Don’t Want
23. Angels Can Fly Because They Take Themselves Lightly
24. Don’t Sweat The Small Stuff
25. A Snowy Day
26. Pilgrims’ Pride (Thanksgiving)
27. Boo! Betcha I Scared You Ha! Ha! (Halloween)
28. Homeward Bound
29. A Christmas Story
30. Forgive And Forget
31. Remember When…
32. Pets On Parade
33. Puppy Love
34. Unforgetable Furry Companions
35. Tipping The Scales
36. Optimism - Learned Or Lived
37. Never Give Up
38. Favorite Cartoon Characters
39. If I Were ..(An Appliance, Animal, Car, Whatever), I’d Be..
40. Ideal Jobs We’ve Never Had
41. What I Want To Be When (If) I Grow Up
42. Lessons Learned The Hard Way

Lululemon Bag

These are some things that appear on a LuLuLemon Bag - maybe a theme in there:

• Creativity is maximized when you’re living in the moment.
• Visualize your eventual demise. It can have an amazing effect on how you live in the moment.
• Listen, listen, listen and then ask strategic questions.
• Write down your short- and long-term GOALS four times a year. Two personal, two business and two health goals for the next 2, 5, and 10 years. Goal setting triggers you subconscious computer.
• Do one thing a day that scares you.
• Nature wants us to be mediocre because we have a greater chance to survive and reproduce. Mediocrity is as close to the bottom as it is to the top, and will give you a lousy life.
• Do not use cleaning chemicals on your kitchen counter. Someone will inevitably make a sandwich on your counter.
• Stress is related to 99% of all illness.
• Take various vitamins. You never know what small mineral can eliminate the bottleneck to everlasting health.
• Don’t trust an old age pension will be sufficient.

Managing the Executive

        ❑        Have a monthly meeting - maybe

        ❑        email bi-weekly to the executive - is everything going OK?

        ✓        Make sure they all got their manuals.

        ❑        Make sure they know what to do.

        ✓        Send them the site password to all of the executive.

Mission Statement

Think about building 9344 mission statement

To move toward a professional level - communication, leadership and … toward a professional level.

Could use moments of truth for this

Roles:

1. vision
2. managing the executive

What is Unique About Our Club?

• noon hour club
• unlimited membership possibility
• regular progress
• some good examples to follow

Delegation

Question: Why not include club standards?

Can leadership in TM impact their life - in work, in home, in community work…

Club Contests

        ❑        Start to plan it now

        ❑        Need to have some in Sep-2009

Fall

* Humorous
* International

Spring

* international
* evaluation

District 60 site

Has discussion board for the various roles on how to deal with problems
Make calendars etc

Members can logon to the Toastmaster International Site and maintain their own information.

Club business is handled through a separate logon.

You can get your userid and password emailed to the account on record at the TM Site.

The site is http://www.toastmasters.org/Members.aspx

Then use this logon section on the left

Use the “Click here” if you need your user id and password emailed to you. For identification of you, you need to enter an email address that TM has on file for you.